Department Revenue Report

The Department Revenue Report shows all of the revenue added into the system on a specific date, by Post Type and grouped by Post Type Department for the selected revenue stream (Hotel, A/R, POS or Condo). The report can be generated for a specific user/cashier, or for all cashiers. The Report also has options for finding any Out of Balances, and to show any unrealized Revenue. The Department Revenue command in the Revenue Reports section of the Reports Area opens the Department Revenue Report screen and allows you to generate a Report to your specifications. The Report may be generated for any one of your Properties or all Properties, and for any building within a Property.

Once generated, the report groups all of the post types by department, showing each post type within that department and the amount (gross, adjustments, corrections, net with month to date and year to date totals) posted to each post type (based on the date and user/"cashier") selected.

The bottom section of the report shows the deposit activity, balances the posting totals, and totals the day's posting activity.

 

 

 

To reach the Reports Menu:

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

Action Bar for Skyware Systems with words

OR

Full Menu

Click the icon on the left for the Full menu.

Full Menu Icon

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table

From the Status Section, select Reports.

Status section of Full Menu with Reports option selected

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

Reports Menu screen

The Department Revenue command is in the Revenue Reports section.

Revenue Reports section of the Reports Menu with the Department Revenue command selected

 

When selected the Department Revenue screen will open.

Department Revenue Screen

Show All Hotels: This box may be checked or unchecked. By default it is unchecked, meaning the generated report will show information ONLY for the current Property. For this report, you may choose to show the information from ALL your Properties within Skyware on one report, rather than generating separate reports for each Property.

 

Revenue Stream: Select the Revenue stream you wish to show the Department Revenue Report for.

Select from Hotel Postings, A/R postings, POS postings and/or Condo postings. Any or all of these revenue streams are available to be shown in one report. By default Hotel Postings is selected.

Note: If any selection OTHER than Hotel Postings is made, some of the other possible selections on this screen will no longer be available.

Department Revenue Screens showing differences in option availability

Report Date: You will need to specify the Date for the Report.

Use the drop-down menus or the calendar icon to select the Date you wish to have displayed on the report. By default the Date selected is today's Date.

Cashier: This is a drop-down menu of available Users options. By default the option -ALL- is selected. Select one or leave as -ALL-. This allows you to narrow the report focus to one particular individual, if desired.

Building: This is a drop-down menu of available building options. By default the option -ALL- is selected. Select one or leave as -ALL-. This allows you to narrow the report focus to one particular building, if desired.

Note: This option is only available when viewing Hotel Postings ONLY.

Find Out of Balances?: This box may be checked or unchecked. By default it is unchecked. Out of Balance means if the debit totals do not equal the credit totals, and occur usually when you have a guest no-show with a balance.

Note: Checking this option means that the generated Report will be the Out of Balance Report, NOT the Department Revenue Report, no matter what other options are selected on the Department Revenue screen.

Out of Balance Report (showing no current Out of Balances) example

Note: This option is only available when viewing Hotel Postings ONLY.

Show Unrealized Revenue (Room & Tax, Recurring Charges for the Current Day): This box may be checked or unchecked. By default it is unchecked. If checked, the Report will also show the Unrealized revenue amounts. The Report WILL state that it is showing the Unrealized Revenue in the banner at the top of every Report page.

Hotel Department Revenue Report example banner showing if Unrealized Revenue is added

Note: This option is only available when viewing Hotel Postings ONLY.

 

When finished, click the orange button Show the Department Revenue.

Department Revenue Report page one example

Once generated, the report groups all of the post types by department, showing each post type within that department and the amount (gross, adjustments, corrections, net with month (period) to date and year to date totals) posted to each post type (based on the date and user/"cashier") selected.

Summary section of Department Revenue Report example

If viewing the Hotel Postings option ONLY, the bottom section of the report also shows the information on Reservation activity, System Post Totals, Today's Posting Activity and A/R City Ledger.

Hotel Posting Option Only example page 4Hotel Posting Only Department Revenue Report example page 5 with A/R City Ledger section

By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.

NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.

 

Date Updated March 01, 2021